Jobs In Canada Secretary or Personal Assistant
Both executive secretaries and administrative assistants provide advanced administrative support for one or two executives or managers. But what separates these office positions from other more clerical and routine office jobs is the level of responsibility and confidentiality associated with them.
In addition to basic office functions, the administrative assistant and executive secretary are also responsible for writing or preparing reports, organizing and scheduling meetings, reviewing incoming messages to determine their significance, preparing agendas for board meetings, making travel arrangements, compiling meeting minutes, conducting research, preparing correspondence, and supervising and training junior level office staff.
These roles may require different levels candidates with experience and have any of these similar job titles:
Entry-level Administrative Assistant
Administrative Assistant
Senior Administrative Assistant
Executive Secretary
Senior Executive Secretary
Office Manager
Senior Office Manager
Note : Legal and medical assistant positions are quite different and require special training demanded in the profession in which they work.
The roles of executive secretaries and administrative assistants have considerable overlap, and the differences in the roles can vary by organization. In some cases, the executive secretary focuses on more administrative duties for a manager or executives, such as meeting scheduling, travel planning, handling written communications and even bookkeeping. An administrative assistant may focus on more business operations tasks and take on more of a leadership role in some capacities, creating agendas for meetings or conferences, managing budgets, and handling vendor billing.
Administrative assistants may be required to have a more specialized education in some cases where managing business operations is critical.
These include exceptional organizational skills, excellent written and oral communication abilities, as well as a strong attention to detail and professionalism.
They must possess technical proficiency with office automation tools, including software essentials like Microsoft Word, Excel, and PowerPoint, as well as bookkeeping tools such as QuickBooks.
Salary: Not Disclosed by Recruiter
Industry:Travel / Hotels / Restaurants / Airlines / Railways
Functional Area:Executive Assistant , Front Office , Data Entry
Role Category:Other
Role:Secretary/PA
Employment Type: Permanent Job, Full Time
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